Vanderbilt University Medical Center (VUMC) — Center for Health Information Management

Service of Process & Subpoena Intake Protocol at 3841 Green Hills Village Drive, Suite 200 (and 4560 Trousdale Drive, Suite 101)

Vanderbilt University Medical Center (VUMC) processes medical records subpoenas and HIPAA-compliant records requests through its Center for Health Information Management (Release of Information), operating out of 3841 Green Hills Village Drive, Suite 200, Nashville, TN 37215 and 4560 Trousdale Drive, Suite 101, Nashville, TN 37204.

Crucial entity distinction: VUMC (the hospital system) is legally separate from Vanderbilt University (the academic institution). Subpoenas for patient medical charts, emergency trauma records, or billing ledgers must be directed to VUMC Center for Health Information Management, whereas subpoenas for academic or university employment records go to the Vanderbilt University Office of the General Counsel at 2100 West End Avenue, Suite 1100.

Under T.C.A. § 68-11-401 et seq. (Hospital Records as Evidence), a hospital custodian may comply with a subpoena duces tecum by delivering a true and correct copy of the records accompanied by a sworn Custodian of Records Affidavit.

Best Practices for Attorneys & Paralegals Serving This Location

• Always attach either a signed HIPAA-compliant patient authorization or a certificate of satisfactory assurances / Qualified Protective Order under 45 CFR § 164.512(e) to prevent an automatic HIPAA objection.
• Include the patient’s full name, date of birth, last four digits of SSN, and specific date range of treatment to expedite VUMC Epic chart retrieval.